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Prenotification in the form of an Entry- or Exit Summary Declaration

The Customs worldwide are focused on the security of international supply chains. Measures to secure the supply chain include the submission of prenotification in electronic form, risk assessment and risk mitigation by Customs authorities.

Customs security takes into account the particularities of both the means of transport and the shipments crossing the Norwegian border to and from a third country (i.e. other countries than EU Member States and Switzerland). The movement of goods between Norway and the EU, and between Norway and Switzerland, are exempted from the prenotification requirement.

Who should provide a prenotification in the form of an Entry- or Exit Summary Declaration?

The carrier who transports goods across the border to or from a third country is responsible for providing a prenotification to the Customs authorities in the form of an Entry- or Exit Summary Declaration. The persons involved in the supply chain (carrier, agent, importer, exporter, declarant …) must agree on how to exchange information and decide on who will submit the prenotification to the Customs authorities.

How do you lodge a prenotification in the form of an Entry- or Exit Summary Declaration?

Prenotification in the form of an Entry- or Exit Summary Declaration shall be lodged into the      NCTS-system. The information can be provided either as a separate Entry-  or Exit Summary Declaration or in combination with a Transit Declaration. If you use the combined declaration, regular transit procedures apply in accordance with the regulations of the Transit Convention. Note that the commodity code (HS) shall be declared with a minimum of four digits in accordance with the current customs tariff.

Direct transport between Norway and a third country

For all shipments crossing the Norwegian border directly from a third country an Entry Summary Declaration shall be lodged before arriving at the border and according to the prescribed deadlines. For all shipments crossing the Norwegian border directly to a third country an Exit Summary Declaration shall be lodged before leaving the country and according to the prescribed deadlines. You shall lodge the prenotification into the NCTS-system to the relevant Customs Office of Entry or Customs Office of Exit. The person lodging a prenotification must be able to submit all information required by the Norwegian Customs.

For a separate Entry- or Exit Summary Declaration, you shall enter the same customs office code in the fields for Customs Office of Departure, Customs Office of Transit and Customs Office of Destination.

When you use a separate Entry- or Exit Summary Declaration, you can print out a talon from your own system as documentary proof that you have lodged a prenotification. The carrier can present the talon when arriving at the border. The talon shall only contain the following information

  • MRN  (Master Reference Number)
  • barcode
  • carrier
  • principal or person lodging prenotification
  • number of packages
  • gross weight
  • clear remark “Entry Summary Declaration – Norway” or “Exit Summary Declaration – Norway”

Shipments from a third country entering into Norway and passing further

A combined Entry Summary/Transit declaration could be lodged for shipments transported by road from the Customs Office of Entry to another Customs Office of Destination in Norway or further to a Customs Office of Destination in EU or Switzerland. In this way, you can use the transit procedure to the final destination within the security area. Then you shall enter the customs office code for the Customs Office of Entry in the fields Customs Office of Departure and Customs Office of Transit, and the customs office code for the final destination in the field Customs Office of Destination. If the consignment is to continue onwards from Norway to another country within the security area, the relevant Customs Office(s) of Transit shall be entered, in addition to the first Customs Office of Entry, in accordance with the regulations of the Transit Convention.

When you use a combined Entry Summary / Transit Declaration, you must print out the accompanying document TSAD (Transit Security Accompanying Document) with the MRN and barcode specified. This shall accompany the transport. The transit movement shall be completed at the Customs Office of Destination in accordance with the transit procedures.

Shipments to or from a third country through the EU (indirect transport)

When you transport goods from Norway to a third country through the EU, you must ensure that an Exit Summary Declaration is lodged to the Customs Office of Exit in the EU. When you transport goods from a third country to Norway through the EU, you must ensure that an Entry Summary Declaration is lodged to the first Customs Office of Entry in the EU.

Exit Summary Declaration for goods that you transport through the EU from Norway to a third country (indirect transport to a third country) can, however, be lodged to Norwegian Customs as a combined Entry Summary / Transit Declaration into the NCTS system.

When you use a combined Exit Summary / Transit Declaration, you must print out the accompanying document TSAD (Transit Security Accompanying Document) with the MRN and barcode specified. This shall accompany the transport. You must ensure that the transit movement is completed at the Customs Office of Destination in accordance with the transit procedure. In addition, you shall ensure that the TSAD is presented at the Customs Office of Exit in the EU as documentary proof that the security data has been provided and that a risk analysis has been carried out at departure. It is therefore not necessary to provide the security data again in the form of an Exit Summary Declaration (EXS) at the Customs Office of Exit in the EU.

Deadlines

The following deadlines apply for lodging an Entry or Exit Summary Declaration for goods brought into or out of the security area:

  • Transport by road: at least 1 hour before the arrival at the border
  • Transport by air:
    • Exit: at least 30 minutes before departure
    • Entry: before departure for flights with a duration less than 4 hours (short haul). 4  hours before arrival for flights with a duration 4 hours or more (long haul)
  • Transport by sea
    • Containerised cargo: at least 24 hours before loading at the port of departure
    • Other: At least 4 hours before arrival to or departure from the port

Specific deadlines

For sea transport to nearby ports the deadlines are somewhat shorter than what has been stated above, even if they are outside the security area. For ports in Greenland, Faroe Islands, Ceuta, Melilla, Iceland, the ports on the Baltic Sea, North Sea, Black Sea and Mediterranean Sea, and in Morocco, the deadline for lodging prenotification is two hours instead of four hours.

For sea transport between countries outside the security area and the Azores, Madeira or the Canary Islands, the prenotification requirement is two hours prior to departure or arrival (if the journey takes less than 24 hours).

Risk assessment

Norwegian Customs conducts risk assessment of all the prenotifications lodged in NCTS. Risk assessment is conducted to safeguard the "Safety & Security" aspect, to protect world trade. In some cases, Norwegian Customs will need to inspect documents or goods more closely. It is therefore necessary that Norwegian Customs has received contact information for the person lodging the prenotifications.

Correction of prenotifications

It is not possible to correct a prenotification that has already been sent to Norwegian Customs. If the information in the prenotification is incorrect, the declarant must send a new prenotification with the correct information. Then the declarant must ask Norwegian Customs to cancel the original prenotification, specify the cancellation justification and refer to the MRN on the new prenotification.

When no prenotification has been lodged for a consignment

In cases where a consignment arrives at the border without any prenotification, the carrier shall ensure that prenotification is lodged immediately. The carrier or its representative must in such cases meet a deadline of four hours. If the original deadline is stricter, the longest deadline shall apply.

Exemptions from the obligation to lodge prenotification

There are some exemptions from the obligation to lodge prenotification.

Background

The World Customs Organization (WCO) unanimously adopted a set of standards in 2005, including the framework for prenotifications, which is to form the basis for safe and efficient global trade – SAFE Framework of Standards.

To increase the level of security at the EU’s outer borders, the EU introduced requirement for electronic prenotification for movement of goods into or out of the EU area. Norway negotiated an agreement with the EU, which resulted in Norway being included in the EU security area from 1 July 2009. This agreement has been included in protocol10.pdfChapter IIa of Protocol 10 to the EEA Agreement . It was important to conclude such an agreement to avoid the movement of goods between Norway and the EU being subject to the prenotification requirement, which would have been an obstacle for trade with one of our largest trading partners.

As a consequence of this, the requirement for prenotification of movement of goods between Norway and third countries was implemented. The purpose of prenotifications is that the Norwegian Customs can conduct risk assessment with respect to security before goods enter or exit the customs territory. This is to contribute to safe and efficient movement of goods. Norwegian Customs may demand that necessary information to make such an assessment, is provided.

The EU has entered into a corresponding security agreement with Switzerland. Following this, a bilateral agreement was arranged between Norway and Switzerland that was identical to the agreement that both Norway and Switzerland have agreed with the EU. The movement of goods between Norway and Switzerland is therefore also exempted from the prenotification requirement.

 

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